photo release form
For photo jobs, the end goal is simple: quickly find what was approved for what — without folder chaos.
Problem
Many use PDFs, folders, WhatsApp, or Canva templates. It works until you later need to find a release: which version, for which purpose, for which occasion?
Solution with LegitForm
LegitForm bundles everything per occasion. Approval arrives as 🟡 received. Finalizing creates the proof (PDF + protocol + timestamp) — then exportable.
Flow
- Create an occasion (shoot, event, job).
- Select purposes (website, social, advertising).
- Share link/QR — approval comes in (🟡).
- Only if needed: finalize → proof is created.
- Export finalized proofs as ZIP.
Comparison
- PDF sits somewhere (Drive/folder/chat).
- Purposes/versions quickly get unclear.
- Searching costs time.
- Export = manual assembling.
- The occasion keeps everything together.
- 🟡 interim vs 🟢 finalized is unambiguous.
- Finalizing creates the proof; only then exportable.
- ZIP export without manual work.
CTA
Start free — you only create proof when you finalize
You can try for 14 days — up to 10 approvals. After that, you can continue with Standard without limits.
What should a photo release form include?
In short: who approves, what the photo can be used for, and when approval was given — ideally documented per occasion.
Can I use a PDF template?
Yes. If you often need to find/explain it later, an occasion-based process helps more than just a file.
When is it exportable?
In LegitForm only after you finalize: that’s when the proof (PDF + protocol) is created.
How does it work with a QR code?
You share link or QR. Participants confirm in the browser — without an account.
Can I try it for free?
Yes. In the Starter plan you can try for 14 days and capture up to 10 approvals. After that you can continue with Standard without limits.